Please find below Conwy Local Authority Education Service Privacy Notice. You can visit their website via this link
In accordance with General Data Protection Regulation (GDPR) which comes into force on 25th May 2018, this notice sets out what Conwy Local Authority Education Service does with children’s and young peoples, personal and performance information, and any personal information relating to parents / guardians.
The information in this notice will be kept under review to incorporate any further changes communicated by the Information Commissioner’s Office.
The Collection of personal data
Conwy Local Authority Education Service collects information about children, young people and their parents or legal guardians when they go to a new school, they also collect information at other times during the school year. Information is also received from other schools when pupils transfer.
The Local Authority will also receive information on children/young people from the school / education establishment.
Upon receipt of the information the School and Local Authority becomes the data controller.
We have CCTV systems in key locations for the purposes of safety and the prevention and detection of crime. Signs are prominently displayed notifying you that CCTV is in operation and providing you with details of who to contact for further information about them.
We will only disclose CCTV images to third parties for the purposes of public safety and the prevention and detection of crime.
What information is held
Personal and special category information that will be collected includes:
- Name
- Address
- Date of birth
- Gender
- Ethnic group
- Disability status
- Other health information
- Additional Learning Needs information
- National assessment and examinations results
- Attendance
- Information in relation to your education at school
What is happening with your information?
The information collected is used to safeguard children and young people and to ensure appropriate contact details are available to contact parents / guardians.
Conwy Local Authority Education Service also uses the information it collects to do research. It uses the results of the research to make decisions on policy and the funding of schools, to calculate the performance of schools and help them to set targets.
The research also informs the education which is provided to children and young people for example:
The provision of educational services to individuals;
Monitoring and reporting on children / young people’s educational progress;
The provision of welfare, pastoral care, and health services; SEN and transport requirements; exclusions, attendance and nursery data;
The giving of support and guidance to children, young people, their parents and legal guardians;
The organisation of educational events and trips;
Planning and management of the school;
Recording of monetary payments to and from pupils/students and parents/guardians;
We may use your use your information for automated decision making, including profiling. This is where we may make a decision automatically about you without human intervention.
Who is your information shared with?
Information is sent to Welsh Government on children and young people directly from schools and the Local Authority normally as part of statutory data collection which consists of the following:
Post-16 data collection
Pupil Level Annual School Census (PLASC)
Educated other than at school (EOTAS) pupil level collection
National data collection (NDC)
Attendance collection
Welsh National Tests (WNT) data collection
Information held by the Local Authority on children and young people and their parents or legal guardians may be shared with other organisations when the law allows, for example with;
Other education and training bodies, including schools, when pupils are applying for courses, training, school transfer or seeking guidance on opportunities;
Bodies doing research for the WG, LA and schools, so long as steps are taken to keep the information secure;
Social services and other health and welfare organisations where there is a need to share information to protect and support individual children and young people;
Various regulatory bodies, such as ombudsmen, inspection authorities and Government fraud initiatives, where the law requires that information be passed on so that they can do their work;
The Council is required by law to protect the public funds it administers and so may use any information you have provided for the prevention, detection and investigation of fraud and irregularity, for the performance of a contract, or, task carried out in the public interest, or to comply with a legal obligation. Part 6 of the Local Audit and Accountability Act 2014 and the Accounts and Audit (Wales) Regulations are the Legal basis.
How long will we keep this information?
Conwy Local Authority Education Service will retain and destroy the information in line with their retention schedules, these can be obtained from the contact details below.
Your rights under GDPR
You have the right to:
Have access to the personal information that the school and Local Authority are processing about you;
Require the schools or Local Authority to rectify inaccuracies in that information;
The right (in some circumstances) to object to processing on grounds relating to your particular situation;
The right to restrict processing (in some circumstances);
Lodge a complaint with the information commissioner who is the independent regulator for data protection;
For further information about the information which Conwy Local Authority Education Service holds and its use, or if you wish to exercise your rights under the GDPR, please see contact details below:
Conwy Local Authority Education Service contact:
Andrew Nixon – Senior Business and MIS officer
01492 575587
MIS@conwy.gov.uk
Covid-19 Privacy Notice
Collecting attendance and personal characteristics data from schools from
September 2020
We collect a wide range of data about you on an annual basis, and this is explained in more detail in this privacy notice.
Due to the Covid-19 pandemic and schools having to adapt to new ways of working, we need to be able to collect attendance data more frequently than once a year. Collecting up to date information will support us and provide the evidence we need to understand the impact of the Covid-19 pandemic on attendance and how we can support schools.
How frequently are we collecting this data?
We will keep the frequency of collection under regular review. Initially the data will be collected every week but we may need to collect the data more regularly.
For which pupils are we collecting data?
We are collecting data for every pupil in a maintained school as at September 2020.
What information are we collecting?
We are collecting the following information about you every week:
• UPN
• Forename
• Middle name(s)
• Surname
• Gender
• DOB
• Home postcode
• Ethnic background
• Eligibility for free school meals
• Additional learning needs
• English as an additional language
• Attendance code for each half day session in that week
Why are we collecting this information?
This information is needed as a key part of our response and planning during the ongoing Covid-19 pandemic. The data will be collected every week to ensure that the latest data is available to inform our response. The data will be used for statistical and research purposes only and no decisions will be made about you using this data.
How will we use this information?
We will use the data in the same ways that we have listed in our main privacy notice
Will we be sharing the data?
We may share this information with those organisations listed in the main privacy notice.
How long will we keep the information about you?
We will keep the data that identifies you until you are 25 years old.
What is the legal basis for collecting this data?
Section 538 of the Education Act 1996 provides the legal basis for collecting this data. This requires schools to make such reports and returns, and give such information, to Welsh Ministers as they may require for their functions in relation to education.